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  1. Home
  2. Tools
  3. AI ROI Calculator

AI ROI Calculator

BusinessNewFree to Try

AI ROI Calculator

Plug in your team size, hourly cost and automation assumptions to see exactly how much time and money an AI initiative could free up — plus an AI commentary on whether the numbers actually hold up.

AI ROI Calculator

Estimate hours saved, payback and 3-year ROI of an AI initiative (in EUR)

How It Works

  1. Enter your team size and the average fully-loaded hourly cost (EUR)
  2. Estimate what % of their time is repetitive and what % of that AI can realistically handle
  3. Add the upfront implementation cost and the annual maintenance cost
  4. Click "Calculate & analyze" — the dashboard shows immediately, then the AI commentary streams in
€

Gross + taxes + benefits, in EUR

%

Share of their time spent on tasks AI could in principle do

%

Of that repetitive time, what % AI realistically handles end-to-end. 50-70% is typical for a first rollout.

€

One-off build / integration / training cost, in EUR

€

Hosting, licences, ongoing tuning, in EUR

Your AI ROI dashboard

Deterministic numbers based on your inputs

Fill out the form on the left and click "Calculate & analyze" to see your ROI dashboard and an AI commentary.

AI commentary

No analysis yet

Fill out the form on the left and click "Calculate & analyze" to see your ROI dashboard and an AI commentary.

Usage Examples

  • Estimate the ROI of automating an internal back-office process before pitching it to leadership
  • Compare two AI initiatives by changing only the affected-employees count and effectiveness
  • Stress-test a vendor proposal by entering their assumptions and seeing the payback period
  • Build a one-pager for a board meeting with year-1, 3-year ROI and net benefit
  • Sanity-check whether an internal AI build is worth doing vs. keeping the manual process

Best Practices

  • Use a fully-loaded hourly cost (gross salary plus taxes and benefits) — usually around 1.3-1.6× the gross hourly rate
  • Don't pick 100% automation effectiveness — 50-70% is realistic for a first AI rollout
  • Include any ramp-up or change-management effort in your annual maintenance line if the team needs hand-holding
  • Run the calculator twice — once with conservative numbers, once with optimistic ones — and use the conservative case to decide
  • Re-run after 90 days with measured numbers to compare against your original estimate

Frequently asked questions

What does the AI ROI Calculator actually produce?+
You get a deterministic dashboard with hours saved per year, gross savings, net year-1 result, payback period in months, 3-year net benefit, and both year-1 and 3-year ROI percentages. Then an AI commentary streams in on top, covering risks, improvement levers, and a 30/60/90 day adoption plan. The numbers are computed locally from your inputs, so they don't change between runs — only the commentary varies.
How is this different from asking ChatGPT to estimate the ROI?+
ChatGPT will give you a freeform answer that often mixes assumptions, currencies, and definitions of ROI. This calculator uses a fixed formula (hours saved × hourly cost minus implementation and maintenance) and reports the same numbers every time. The AI layer on top only adds commentary — it never silently changes the math behind the dashboard.
What hourly cost should I use?+
Use a fully-loaded hourly cost — gross salary plus employer taxes, social security, and benefits. In most of the EU that lands at roughly 1.3-1.6× the gross hourly rate. If you only plug in the net or gross salary, the ROI will look smaller than it really is because you're ignoring the true cost of an hour of work.
What's a realistic AI effectiveness percentage?+
For a first AI rollout, 50-70% is realistic — the AI handles part of the work end-to-end and humans still review or correct the rest. 100% is almost never true on a real workflow. We recommend running the calculator twice (e.g. 50% and 70%) and making decisions based on the more conservative number.
Why is everything in EUR — can I switch to BGN or USD?+
The calculator is intentionally EUR-only so EU and Bulgarian teams can benchmark AI initiatives on a comparable basis. For BGN, divide your fully-loaded hourly cost by 1.95583 before entering it (BGN is pegged to EUR). For other currencies, convert to EUR before entering — the ratios (ROI, payback months) stay the same regardless of currency.

Related tools

Brand Name Generator

Generate unique and memorable brand names for your business with domain availability check.

Try free
The Perfect Pitch

Generate professional elevator pitches for your business ideas using AI.

Try free
AI Use Case Mapper

Pick your industry and department to see the top 10 AI automations prioritized by ROI.

Try free
  1. Home
  2. Tools
  3. AI ROI Calculator

AI ROI Calculator

BusinessNewFree to Try

AI ROI Calculator

Plug in your team size, hourly cost and automation assumptions to see exactly how much time and money an AI initiative could free up — plus an AI commentary on whether the numbers actually hold up.

AI ROI Calculator

Estimate hours saved, payback and 3-year ROI of an AI initiative (in EUR)

How It Works

  1. Enter your team size and the average fully-loaded hourly cost (EUR)
  2. Estimate what % of their time is repetitive and what % of that AI can realistically handle
  3. Add the upfront implementation cost and the annual maintenance cost
  4. Click "Calculate & analyze" — the dashboard shows immediately, then the AI commentary streams in
€

Gross + taxes + benefits, in EUR

%

Share of their time spent on tasks AI could in principle do

%

Of that repetitive time, what % AI realistically handles end-to-end. 50-70% is typical for a first rollout.

€

One-off build / integration / training cost, in EUR

€

Hosting, licences, ongoing tuning, in EUR

Your AI ROI dashboard

Deterministic numbers based on your inputs

Fill out the form on the left and click "Calculate & analyze" to see your ROI dashboard and an AI commentary.

AI commentary

No analysis yet

Fill out the form on the left and click "Calculate & analyze" to see your ROI dashboard and an AI commentary.

Usage Examples

  • Estimate the ROI of automating an internal back-office process before pitching it to leadership
  • Compare two AI initiatives by changing only the affected-employees count and effectiveness
  • Stress-test a vendor proposal by entering their assumptions and seeing the payback period
  • Build a one-pager for a board meeting with year-1, 3-year ROI and net benefit
  • Sanity-check whether an internal AI build is worth doing vs. keeping the manual process

Best Practices

  • Use a fully-loaded hourly cost (gross salary plus taxes and benefits) — usually around 1.3-1.6× the gross hourly rate
  • Don't pick 100% automation effectiveness — 50-70% is realistic for a first AI rollout
  • Include any ramp-up or change-management effort in your annual maintenance line if the team needs hand-holding
  • Run the calculator twice — once with conservative numbers, once with optimistic ones — and use the conservative case to decide
  • Re-run after 90 days with measured numbers to compare against your original estimate

Frequently asked questions

What does the AI ROI Calculator actually produce?+
You get a deterministic dashboard with hours saved per year, gross savings, net year-1 result, payback period in months, 3-year net benefit, and both year-1 and 3-year ROI percentages. Then an AI commentary streams in on top, covering risks, improvement levers, and a 30/60/90 day adoption plan. The numbers are computed locally from your inputs, so they don't change between runs — only the commentary varies.
How is this different from asking ChatGPT to estimate the ROI?+
ChatGPT will give you a freeform answer that often mixes assumptions, currencies, and definitions of ROI. This calculator uses a fixed formula (hours saved × hourly cost minus implementation and maintenance) and reports the same numbers every time. The AI layer on top only adds commentary — it never silently changes the math behind the dashboard.
What hourly cost should I use?+
Use a fully-loaded hourly cost — gross salary plus employer taxes, social security, and benefits. In most of the EU that lands at roughly 1.3-1.6× the gross hourly rate. If you only plug in the net or gross salary, the ROI will look smaller than it really is because you're ignoring the true cost of an hour of work.
What's a realistic AI effectiveness percentage?+
For a first AI rollout, 50-70% is realistic — the AI handles part of the work end-to-end and humans still review or correct the rest. 100% is almost never true on a real workflow. We recommend running the calculator twice (e.g. 50% and 70%) and making decisions based on the more conservative number.
Why is everything in EUR — can I switch to BGN or USD?+
The calculator is intentionally EUR-only so EU and Bulgarian teams can benchmark AI initiatives on a comparable basis. For BGN, divide your fully-loaded hourly cost by 1.95583 before entering it (BGN is pegged to EUR). For other currencies, convert to EUR before entering — the ratios (ROI, payback months) stay the same regardless of currency.

Related tools

Brand Name Generator

Generate unique and memorable brand names for your business with domain availability check.

Try free
The Perfect Pitch

Generate professional elevator pitches for your business ideas using AI.

Try free
AI Use Case Mapper

Pick your industry and department to see the top 10 AI automations prioritized by ROI.

Try free